How a meeting is organised?

Look at the following moments in a meeting and organise them in an ONLINE TIMELINE. Try to include keywords to help you remember what is involved in each step.

Remember to check how to use this tool by watching this TUTORIAL or any other online resource available on the web and don't forget to share the link so we can all have a look at it. 

• Introducing the agenda: Sometimes people prefer to pass copies of the agenda, post a large copy on the walls or use an overhead projector. No matter the which format it is used, the person in charge of the meeting should always provide a brief verbal outline of the objectives.
• Closing the meeting: it includes reminders, summary of the main points, thank you’s and congratulations and closing remarks.
• Taking attendance: In big meetings, it is very common to send around an attendance sheet or call out names. 
• Taking the minutes: it is an outline of the meeting. It should include at least the following ítems: a title for the meeting, the location of the meeting, the time the meeting started and ended, the name of the chairperson, a list of attendees, the names of the abseentees as well as people who arrive late at the meeting, important points discussed, votes and results. 
• Opening a meeting: Once everyone has arrived, the chairperson, or whoever is in charge of the meeting should formally welcome everyone to the meeting and thank the attendees for coming.

USEFUL VOCABULARY: Check the following web pages and study the phrases you can use in each of the steps mentioned above.

• OPENING A MEETING
• FOLLOWING THE AGENDA
• CLOSING A MEETING